Welcome to The Partnership of Bildeston Primary and Whatfield CEVC Primary School website Privacy notice.  We are committed to safeguarding the privacy of our website visitors and service users. This Privacy Notice will inform you as to how we look after your personal data when you visit our website, tell you about your privacy rights and how the law protects you.

Important Information

This Privacy Notice aims to give you information on how we collect and process your personal data through the use of this website, including any data you provide to this website including when you fill in our contact us forms.

It is important you read this privacy notice together with any other privacy notices we may provide when we are collecting your personal data, so you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them. You can find our other privacy notices here.

Data Controller

The Partnership of Bildeston Primary and Whatfield CEVC Primary Schools is the data controller and are responsible for your personal data. The contact details for the school are as follows: 

• Email: office@bildeston.suffolk.sch.uk

• Phone: 01449 740269

• Mailing Address: Bildeston Primary School, Newberry Road, Bildeston, Ipswich, IP7 7ES

Our data protection officer is Schools’ Choice (See ‘Contact Us’ below)

The personal data we hold

Personal data means any information about an individual from which that person can be identified. It does not include data where identity has been removed (anonymous data)

We collect, use, store and transfer different kinds of personal data about you, this includes, but is not limited to:

• Contact details including your name, address, email address and telephone number and contact preferences.
• Pupil and curricular records
• Details of any medical conditions, including physical and mental health
• Attendance information
• Safeguarding information
• Technical data includes IP addresses, browser type and version, time zone settings and location, operating systems and platforms and other technology in the device you use to access this website.
• Usage data includes information about how you use our website.

We may also hold data about pupils that we have received from other organisations, including other schools, local authorities and Department for Education.

How we collect your personal data

We use different methods to collect your personal data including:

• Direct Interactions. You may provide your personal data by filling in our contact us form or corresponding with us via post, email, phone or otherwise.
• Automated technologies. When you interact with our website, we may automatically collect technical data about your equipment browsing actions and patterns. We collect this information by using cookies and other similar technologies.

Why we use this data

We use this data to:

• Respond to enquires you make via our contact us form
• Support pupil learning
• Monitor and report on pupil progress
• Provide appropriate pastoral support
• Protect pupil welfare
• Access the quality of our service

Our lawful basis for processing your personal data

We will only use your personal data when the law allows us to. Most commonly we process it where:

• Where we need to perform an official task in the public interest
• Where we need to perform the contract, we are about to or have entered into with you.
• Where we need to comply with a legal obligation.

Less commonly, we may also process pupils’ personal data in situations where:

• We have obtained consent to use it in a certain way
• We need to protect the individual’s vital interests (or someone else’s interests)

Where we have obtained consent to use personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
 

Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.

How we store this data

We keep personal information about pupils while they are attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our retention schedule sets out how long we keep information, this can be requested from the school office.

Sharing your personal data

We do not share information about pupils with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

• Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• The Department for Education
• The pupil’s family and representatives
• Educators and examining bodies
• Our regulator
• Suppliers and service providers – to enable them to provide the service we have contracted them for
• Financial organisations
• Central and local government
• Our auditors
• Survey and research organisations
• Health authorities
• Security organisations
• Health and social welfare organisations
• Professional advisers and consultants
• Charities and voluntary organisations
• Police forces, courts, tribunals
• Professional bodies
• Other educational establishments in the case of a pupil transferring schools

Transferring data internationally

Your personal data is not transferred outside the UK

Changes to your personal data

We regularly review our Privacy Notices. It is important that the personal data we hold about you is accurate and up to date. Please keep us informed if your personal data changes.

Third party links

This website may include links to third party websites, plugins and applications. Clinking on those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy information. When you leave our website, we encourage you to read the privacy notice of the website you visit.

Your rights

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.

Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.

Parents also have the right to make a subject access request with respect to any personal data the school holds about them.

If you make a subject access request, and if we do hold information about you or your child, we will:

• Give you a description of it
• Tell you why we are holding and processing it, and how long we will keep it for
• Explain where we got it from, if not from you or your child
• Tell you who it has been, or will be, shared with
• Let you know whether any automated decision-making is being applied to the data, and any consequences of this
• Give you a copy of the information in an intelligible form

Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request, please contact our data protection officer.

Other rights

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:

• Object to the use of personal data if it would cause, or is causing, damage or distress
• Prevent it being used to send direct marketing
• Object to decisions being taken by automated means (by a computer or machine, rather than by a person)
• In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
• Claim compensation for damages caused by a breach of the data protection regulations

To exercise any of these rights, please contact our data protection officer.

Contact Us

We have appointed School Choice as our Data Protection Officer. They are responsible for overseeing questions in relation to this privacy notice. If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

Schools Choice Data Protection Officer

• Email: data.protection@schoolchoice.org
• Telephone: 0300 123 1420 (Option 5)

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading, or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

• Report a concern online at https://ico.org.uk/concerns/
• Call 0303 123 1113
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Cookies

1. About cookies and web storage
   1. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
   2. Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
   3. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
   4. Web storage, is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. Web storage supports persistent data storage, similar to cookies but with a greatly enhanced capacity and is more secure
2. Cookies and web storage that we use

We use cookies for the following purposes:

2. 1. 1. Authentication - we use cookies to identify you when you visit our website and as you navigate our website (cookies used for this purpose is: sessionid)
      2. Status - we use cookies to help us to determine if you are logged into our website (cookies used for this purpose is: sessionid)
      3. Security - we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally (cookies used for this purpose is: csrftoken)
      4. Analysis - we use cookies to help us to analyse the use and performance of our website and services (cookies used for this purpose are: style and piwik visitor)
      5. Cookie consent - we use web storage to store your preferences in relation to the use of cookies more generally (web storage used for this purpose is: cookiecheck)
3. Cookies used by our service providers
   1. Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
4. Managing cookies
   1. Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
      1. https://support.google.com/chrome/answer/95647?hl=en (Chrome);
      2. https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
      3. http://www.opera.com/help/tutorials/security/cookies/ (Opera);
      4. https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
      5. https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/ (Safari); and
      6. https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
   2. Blocking all cookies will have a negative impact upon the usability of many websites.
   3. If you block cookies, you will not be able to use all the features on our website.